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Filing Multiple Messages
Who is this article for?Users managing their email messages.
No special access or permissions are required.
Mail Manager allows you to file messages in an easy and efficient manner. There are several ways to file your mail which means you can use the options that fits best with how you interact with your emails. One of those methods is to file multiple messages at the same time.
1. Selecting Multiple Emails
Mail Manager can be used to file multiple messages in the same folder by selecting messages using the Shift and/or Ctrl keys.
Shift will allow you to select all emails between your first click and your second click.
For example: If you click on one email at the top of the folder, and then hold shift and click on the 10th email in your list then all 10 emails will be selected for filing.
Ctrl will allow you to select only specific emails, clicking only the ones you want to file.
For example: If you click on the first email and then the 10th email in your list then only the first and the 10th will be selected for filing.
2. Filing an Entire Folder
- Select the Outlook folder containing the messages to be filed.
- Use one of the filing options to click File All Messages in Folder.
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- Option 1: Right-click and choose File All Messages in Folder.
- Option 2: Select the Tools button from the Mail Manager ribbon or toolbar and choose File All Messages in Folder from the drop-down menu.
- The File All Messages in Folder window box will be displayed.
- Select either the "Folder..." or "Location..." button to select the destination folder (where the messages will be filed to) and choose the options as required.
- When ready to begin filing, click on the Start button.
Note: You can monitor the progress of the filing by hovering the mouse over the progress bar.
- Click the Open log... button for a summary of the filed information.
The log file is stored in a file BatchFilerlog.txt which can be accessed at any time in the folder called: %LocalAppData%\28hands\Mail Manager\Logs.
Filed the wrong messages?
There is no option to 'unfile' an email once it has been filed. You can cancel the filing if it gets stuck, however.