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Mail Manager Filing Prompt
Who is this article for?Mail Manager Users filing messages using the filing window.
This article is split into the following sections:
1. The Filing Prompt
The filing prompt is triggered on two occasions
- When users are sending an email
- When selecting a received message to file and choosing More locations and options... from the File Email drop down menu in the Mail Manager ribbon
2. Ribbon Buttons
Tools for Managing Locations
| Add | Opens the Add a location when filing to create a new filing location | |
| Edit | Opens the collection file with the selected location allowing you to edit the description or path | |
| Manage | Opens the Locations tool. | |
| Explore | Opens the location folder with Windows Explorer (only available with file system folders) | |
| Refresh | Refresh the list of locations |
Tools for Managing Usage
| Remove Suggestion | When filing a sent or received message, Mail Manager may suggest a filing location based on previous behaviour. If you want to remove this association select the "Remove Suggestion" button. Available only when a suggested location has been selected | |
| Mark as Used | When the "Only search locations I use" is selected in the User preferences unused locations will not be search-able. Used locations denoted by bold text | |
| Mark as Unused | Unused locations are denoted by regular text. |
Tool for Selecting Multiple Locations
| Select Multiple |
Toggle on or off the Select Multiple button when you need to file messages to more than one location. When enabled you can filter and select multiple locations as required. Selected locations can also be removed. |
Right-click options
| Explore filing location... |
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| Edit filing location... |
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| Remove suggestion |
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| Mark as used/unused |
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3. Options Pane
The options for filing are based on settings configured by your user preferences. For more information on what these are, visit How to Set User Preferences for Filing