Who is this article for?

Mail Manager Administrators making config changes to Mail Manager.

Edit permissions to the Shared Configuration Folder is required.

Mail Manager includes an administrator tool to centrally update and control all user preferences across your organisation.

This article outlines the steps on how to access this tool and also provides links to additional articles with details on how to use the tool o configure your Mail Manager.

To make this easier to follow, this article is split into 3 sections:

1. How to Access the Admin Tool
2. Additional Steps for First Time Config
3. Performing Admin Tasks
4. Further Reading

1. How to Access the Admin Tool

1. Open Outlook.
2. Navigate to the Mail Manager ribbon.
3. Click Tools, and then User Preferences.

4. The User Preferences window will open.
5. Press Ctrl + Shift + E on the keyboard.
6. The Admin Preferences window will open.

2. Additional Steps for First Time Config

If you are launching the Admin Preferences for the first time then you will have some additional configuration required. Launching the Admin Preferences will open the configuration dialogue box:

To configure the folder:

1. Select the type of folder where the Shared Configuration folder is located:

• Local and network folders: A folder stored either on your local machine or on a shared network drive.
• SharePoint: A folder hosted on Sharepoint.
• Viewpoint: A folder hosted on Viewpoint.

2. If available select the Browse button and choose the folder the Shared Configuration Folder, then click Open.

Note: If the browse button is disabled, manually copy the path and paste into the 'Path' text box

3. The Admin Preferences window will open.

3. Performing Admin Tasks

Once you have opened the Admin Preferences you can choose to administer:

• Filing
• Searching
• Licencing
• Updates
• Integrations

4. Further Reading

• How to Activate your Licence